Catalog or Internet Purchases¶

RPI maintains a LARGE list of approved vendors in a system called OSCAR. Campus has relationships/agreements with thousands of vendors are possible, including Amazon. Design Lab has generated a short list of Preferred Vendors for Capstone projects.

Process¶

1. Obtain an electronic Capstone Design Purchase Form - available at bottom of Purchasing_Guidelines page or hard copy from Valerie Masterson (her office is in the back of Design Lab).
2. Complete the form with all necessary information including an approximate cost for all items and a description of the parts and what they are for.
3. ELECTRONICALLY Attach all necessary backup information on the product to the form. You must scan a hardcopy of the catalog page(s) or information printed from the Internet showing the product and the cost, convert to PDF and merge with the Purchase Requesst form. IF the internet vendor supports it, create a 'shopping' cart on their site and 'send' (this will vary from vendor to vendor) that shopping cart to Valerie. If the site supports sending the shopping cart, please do NOT send a PDF or image of the cart - email the cart itself. Include the project name, Project Engineer, and mention that the forms are coming.
4. for AMAZON orders, you MUST include the ASIN number on the shopping cart printout. if a PDF or JPG, you must edit them to put the number next to the item to avoid confusion. If a printed shopping cart, please print the ASIN number then scan and send the PDF instead of the hard copy! electronic Purchase Requests and shopping carts
5. Obtain approval signatures from Project Engineer.
6. Bring completed forms and information to Valerie Masterson (JEC 3332) to place order.

Note - if you are compiling things into a PDF - even as a draft for your Project Engineer to review, do not paste in images! Please paste in plain text so that the part numbers, URL, or other information can be copy/pasted. This cannot be done from images.