Student Purchases¶

As a general rule, students SHOULD NOT have to purchase anything with their own money for Capstone projects other than the mid-term and end of semester poster printing

If after discussing with your Project Engineer, that is the proper method of acquiring materials, the process is listed below.

Process¶

ALL STUDENT PURCHASES NEED TO BE APPROVED BY THE PROJECT ENGINEER AND VALERIE MASTERSON BEFORE THEY ARE PURCHASED.

1. Obtain Capstone Design Purchase Form - available at bottom of Purchasing_Guidelines page or hard copy from Valerie Masterson (her office is in the back of Design Lab).
   1. If purchase is a chemical, create or review the chemical Material Safety Data Sheet and fill out the preliminary chemical assessment form (safety page): Safety
2. Complete the form with all necessary information including an approximate cost for all items.
3. Obtain approval signatures from Project Engineer and the Design Lab Director.
4. Make the purchase.
   1. NOTE: Purchases made without the prior approval of the Project Engineer may not be reimbursed!
5. Address and instructions for a package shipped to RPI.
6. Attach receipts to the Capstone Design Purchase Form with a total amount of all receipts entered on the form.
7. Bring form and receipts to Valerie Masterson.
   1. If you purchase is under $35 - she will complete the reimbursement form for you to take to the Bursar's office and get your money refunded immediately.
   2. If it is over $35 but under $100 - the Reimbursement Request form will have to be signed by the School of Engineering Financial Manager and then you will be able to take the form to the Bursar's office for reimbursement.
   3. If it is over $100 - You will receive a reimbursement check within 2-3 weeks.